Step by Step Configure SharePoint Incoming Email

    Install SMTP Server

    • Verify that the user account that is performing this procedure is a member of the Administrators group on the front-end web server.
    • Open Server Manager.
    • In Server Manager, click Add Roles and Features.
    • Click next to skip Role in Installation
    • On the Features screen, select SMTP Server.

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    • In the Add Roles and Features Wizard dialog box, click Add Features, and then click Next.

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    • On the Confirm Installation Selections page, click Install.
    • On the Installation Results page, ensure that the installation finished successfully, and then click Close.

    Configure SMTP Server

    • Open Internet Information Services (IIS) 6.0 Manager.
    • In IIS Manager, expand the server name that contains the SMTP server that you want to configure.
    • Right-click the SMTP virtual server that you want to configure, and then click Start.
    • Right-click the SMTP virtual server that you want to configure, and then click Properties.
    • On the Access tab, in the Access control area, click Authentication.
    • In the Authentication dialog box, verify that Anonymous access is selected.

    Click OK.

    • On the Access tab, in the Relay restrictions area, click Relay.
    • To enable relaying from any server, click All except the list below.
    • To accept relaying from one or more specific servers, follow these steps:
      1. Click Only the list below.
      2. Click Add, and then add servers one at a time by IP address, or in groups by using a subnet or domain.
      3. Click OK to close the Computer dialog box.
    • Click OK to close the Relay Restrictions dialog box.
    • Click OK to close the Properties dialog box.

    Set SMTP Service to start Automatically

    • Open Services.
    • In Services, right-click Simple Mail Transfer Protocol (SMTP), and then select Properties.
    • In the Simple Mail Transfer Protocol (SMTP) Properties dialog box, on the General tab, in the Startup type list, select Automatic.
    • Click OK.

    Create an OU in AD DS

    • Verify that the user account that is performing this procedure is a member of the Domain Administrators group or a delegated authority for domain administration on the domain controller that is running DNS Manager.
    • Click Start, point to Administrative Tools, and then click Active Directory Users and Computers.
    • In Active Directory Users and Computers, right-click the folder for the second-level domain that contains your server farm, point to New, and then click Organizational Unit.

    Type the name of the OU, and then click OK. In my scenario I used the name as “SharePoint Contacts”

    Delegate Permission to Create and Delete all child objects

    • Verify that the user account that is performing this procedure is a member of the Domain Administrators group or the Enterprise Administrators group in AD DS, or a delegated authority for domain administration.
    • Right-click the OU, and then click Delegate control.
    • In the Delegation of Control Wizard, click Next.

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    • Click Add, and then type the name of the application pool identity account for Central Administration.

    Click OK.

    Click Next.

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    • On the Tasks to Delegate page of the Delegation of Control Wizard, select Create a custom task to delegate, and then click Next.

    Click This folder, existing objects in this folder, and creation of new objects in this folder, and then click Next.

    • In the Permissions section, select Create all Child Objects and Delete all Child Objects.

    Click Next.

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    • On the last page of the Delegation of Control Wizard, click Finish to exit the wizard.

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    Create Send Connector in Exchange Server

    Click on Mail Flow then Send Connectors

    Click on New Send Connector Icon and give it meaningful name and chose Internal

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    • Choose “Route mail through smart hosts” and click on Add and provide SharePoint Server FQDN

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    • Choose None as the Authentication method

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    • Provide the FQDN of the SharePoint Server where SMTP role is installed and click on Save and then Next

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    • On the Source Server screen add the exchange server and click on Finish

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    • Ensure that the Connector status shows as Enabled

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    Configure SharePoint Incoming Email

    • Make sure Microsoft SharePoint Incoming Email service is started. If its stopped, Start the service.

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    • Then in Central administration System Settings >> Configure Incoming Email Settings set the settings as below.
      • Settings Mode: Advanced
      • Directory Management Service: Yes
      • AD Container: OU=SharePoint Contacts, DC=AD2012, DC=Loc
      • SMTP Server: FQDN of the Front End Server: SP2013Srv.AD2012.Loc

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    Configure Document Library to Receive Email

    • Browse to a library >> Library Settings >> Incoming Email Settings to enable

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    • Under Document Library Settings you can check the mail address.

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    • Wooow it works 🙂

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    Thank you Smile

    Enjoy SharePointing Open-mouthed smile Open-mouthed smile Open-mouthed smile

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One thought on “Step by Step Configure SharePoint Incoming Email

  1. Hernan says:

    Very interesting and well explained article!
    One question, is there a way to avoid installing an SMTP Server on the Sharepoint server and just use the SMTP of Exchange itself?

Leave a Reply to Hernan Cancel reply

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